I’m sitting here on my ottoman, a whole list of things I want to get done, not doing any of them (at least not until I started writing this blog post), and wondering why I spend so much time thinking about what I want/need to get done as opposed to actually *doing* it. I do this everywhere…though I am somewhat more focused at work when I can be (which isn’t as much as I’d like, because…other people).
That said, even here at home, by myself (well, just me and the dogs), I am…unsettled. Unfocused. I know what I want/need to do, but I can’t decide what to do first, or for how long, or what to do when I get interrupted, or…well, you get the picture.
Part of the problem is that I’m interrupted so often (even here at home), that I have trouble getting into anything because it seems futile. I know that happens a *lot* at work, and here at home with the dogs too. I’ve gotten so used to that, and it’s so disruptive to being “in the zone” with anything that I often just don’t even try. I pick at things, piecemeal, afraid to get too deep since an interruption is inevitably just around the corner instead of really focusing. It’s far less efficient and less satisfying than being able to actually put my head down and work steady for a good couple hours on the same project, but it’s often all I can do to actually make progress on anything.
Even just now, writing this post, I had to get up to let the dog in, but when I sat back down, I checked my email before coming back to this. Is there anything else that needs my attention? Do I need to shift focus again? Is it okay to try to get back in the zone for another twenty minutes or so?
I’ve trained my brain to be like this, to just work shallowly around all the interruptions throughout my day, and I get stuff done, but not nearly as efficiently or satisfyingly as I could if I were able to actually focus, even for just a full hour at a time.
Thing is, I probably could, it’s just that I hate being pulled out of the focus zone so much, and it’s happened so often, that the fear (or certainty) of it happening again keeps me from allowing myself to really delve into anything at all. And I’ve trained myself to give into that fear, unfortunately. Which means to “fix” it, there are a couple of things I really need to work on.
The first is planning. I’ve gotten lazy about both keeping track of projects and scheduling the smaller parts of the whole. The only way to be able to focus on anything is to first know what it is I wanted to focus on in the first place. I have a ton of projects to keep track of for work, and also a bunch for both the house and my writing. Today I wasted a ton of time just trying to decide whether to clean first, or write this blog post, or do some editing, or rearrange furniture…and that’s only four different things! If I had a running list of to-dos, and then either late last night or first thing this morning, I looked at that list and my day and actually scheduled when I wanted to do what, I wouldn’t have wasted all that time. I would have had a plan to follow, and even if I was interrupted or thrown off the schedule, I still would have been able to pick it back up from the last undone thing, and could have continued from there.
I have the tools to do this. I have a main calendar program and a list program that is easily used for automated reminders and scheduling. I also have a digital paper tablet that I can hand-write on (which often works best for me when making initial lists before they get scheduled into the automated one). The only thing I don’t have? A routine habit for maintaining the system.
The second thing I need will arguably be more difficult, and that is to somehow get over the fear of being interrupted, and learn to get into the “zone” of focused work more quickly so that even when I am interrupted, I don’t lose so much time. Part of that is knowing what I need to do when, but the other part is just retraining my brain so that when the interruption has been dealt with, I just check my list, figure out what I’m supposed to be working on next, and then just slide right back into it. That is a discipline thing, and it’s going to mostly involve using my to-do list to “trigger” my brain into focus-mode. It’s going to involve a lot of willpower.
I’ve been employing that throughout writing this post. Whenever I feel myself losing focus, I close my eyes briefly, remind myself that I’m writing a blog post, and then continue. I think what I’m going to do after I’ve finished this is to rearrange the screens on my cell phone so that my to-do list is the only thing on my home screen. That way, after any interruption throughout the day, I can unlock my phone, my to-do list will be right there, and at the top will be whatever is scheduled for the day and not yet checked off.
I think doing these two things – maintaining a to-do list/calendar and using it to trigger/ground my focus after every interruption, I can alieviate at least a little stress from my life, and hopefully spend more time actually focused on tasks rather than wondering what I should work on next or picking at things piecemeal throughout the day.
Next up on today’s impromptu to-do list: Update the actual to-do list, and schedule a time (either late night or early morning) to pick the priority items for any given day.
This sort of thing is why I should take vacation days more often. I have a hard time stepping back, looking at what’s causing me stress, and figuring out how to fix it when I don’t have time and space to just be quiet and think. Evaluation/re-evaluation days are important.